Advisory Board/Commission Appointment Process

The appointment process is intended to provide a clear overview of how applicants are moved through the selection process and ultimately appointed to serve in a voluntary capacity on a board or commission. This process was designed to ensure consistency in making necessary recommendations and appointments to boards & commissions.

Step 1:  Recruitment and Application Process

The Clerk’s Office, in collaboration with the OAB, seeks applicants from all segments of the community, representing various interests and groups. During the months of May - June, the Clerk’s Office actively advertises for all board & commission seats coming open at the end of the term on September 30 as well as any other open positions that may exist. This announcement will specify the vacancies for all boards and will provide details regarding the application process including the deadline for receipt of applications. 

During the month of May, the Clerk’s Office will notify all members with terms expiring on September 30 of the corresponding year that new applications must be submitted in order to be considered for reappointment.

In order to be eligible for appointment to a board, candidates must file an application with the Clerk’s Office no later than June 30. Applications are only considered for boards selected on the application. Please note that applications may be submitted at any time during the year and will remain active for one year from the date of submittal. This would include applications for those who were appointed to fill an expired term that ends within the year; there is no need to complete a new application for consideration of re-appointment for the full term if your original application is less than one year old.

The Clerk’s Office will distribute packets containing all applications to the OAB by July 15. The OAB will consider all applications received for appointment to all boards and will provide a recommendation of candidate appointments to the BOC. Appointments will be made at the BOC meeting prior to September 30.

Applications not selected or received after June 30 will be considered when vacancies arise during the year.

Step 2:  Selection and Appointments

The goal of the OAB is to recommend qualified candidates for boards based on certain needs of each board, in conjunction with individual rules of procedure, bylaws and work plans. The OAB will strive to achieve a balance of qualified applicants covering a range of qualifications and perspectives for the boards.

Staff will review all applications with staff liaisons and board chairs to determine which candidates are the most qualified for a particular board. Considerations will be given to any additional applicants who should be considered for an interview based on the skill sets needed for a board. Board chairs will, then, interview the most qualified candidates and make recommendations to the OAB on candidates for appointment. Assistance will be provided by the Clerk’s Office to the board chairs on scheduling interviews with candidates of interest. This interview process will be consistent for all candidates.

Once the Chair’s recommendations have been provided to the OAB, members will need to consider which board the candidates are most qualified for and make recommendations to the BOC accordingly. A list of appointment recommendations, along with justifications, will be provided to the Clerk’s Office no later than August 15.

The Clerk’s Office will add a slate of candidates who are recommended for appointment to the regular session agenda for decision by the BOC. 

Once appointments have been made by the BOC, the Clerk’s Office will communicate to all newly appointed members advising them of their appointment status and schedule training.